Mail Merge

• Mail Merge is used to create multiple documents.
• Mail Merge as same layout, formatting, text and graphics.
• To make mail merge we need following:

• Main Document.
• Recipients Details.
• Addressing Message Document. 

Mail Merge Used for Following:

• Letters
• Emails
• Envelops
• Labels

Create a Excel Sheet:

• With Address, Mobile, Email Details.

Opening Mail Merge

• Open the Word
• Go-to Mailing Menu.
• Start Mail Merge.
• Select Step-by-Step Mail Merge.

Creating Letter Merge:

• In the left of the word, mail merge screen appears.
• Select the Letter in Select document type.
• Click Next(Starting Document), bottom right.

• Select the place of document.
• Click Next(Select Recipients)

• Select Recipient Place.
• Use an existing list.(Already created sheet)
• Select From Outlook Contacts.
• Type a new list.(Directly Create New List).
• Open existing sheet by pressing browse(If already exists).
• Select Sheet Name(If there are multiple sheets).
• You can edit recipient list accordingly.
• Click Next (Write your letter).

• Write Your Letter message.
• Click Insert Merge Field to select desired address you want to add from mailing list.
• Add where ever you want add the addressing.
• Click Preview.

• Preview your letter by recipients names.
• Switch between different recipients.
• Click Next(Complete the Merge).

• Print Your Sheet / Save Document.

Creating the E-Mail Merge :

• Select the E-mail Message in Select Document type.
• Click Next(Starting document).

• Select the document.
• Click Next(Select Recipients).

• Select the Recipient list.
• Use an existing list.(Already created sheet)
• Select From Outlook Contacts.
• Type a new list.(Directly Create New List).
• Open existing sheet.
• Select Recipients You want to send.
• Click Next(Write Your E-Mail Message).

• Write your mail message.
• Insert mail  recipients according to it.
• Click Next(Preview E-mail  message).

• Preview the mail merge.
• Click Next(Complete the merge).

• Click Electronic Mail.
• In Pop Select Mail Id.
• Write Subject.
• Select Mail Format.

Creating the Envelope Merge:

• Select the Envelope in Select Document type.
• Click Next(Starting Document).

• Select Change Document Layout.
• Click Envelope Options.
• Change Envelope Layout
• In Printing Options, Change layout of the envelope printing printing.
• Click Next(Select Recipients)

• Select use an existing list, In Recipients List
• Open the sheet.
• Edit the recipients list.
• Click Next (Arrange your envelope).

• Edit Envelope Text.
• Add Address , Mobile No, Email Id.
• Click Next Preview (Preview your envelopes).

• Preview your envelope.

• Click Print
• Edit Individual Envelopes.

Creating the Label Merge:

• Select the Label in Select Document Type.
• Click Next(Stating Document).

• Select change Label Layout.
• Click Label Options.
• Change Label Layout.
• Click Next Label Text.

• Edit Label Text.
• Add Address Block.
• Click Next(Preview your labels).

• Preview the labels.
• Click Next Complete the Merge.

• Print or Save for Previous Use.