Email Etiquette

What is Etiquette:

• It implies respect towards the other people and formal behavior of  person in the daily life.
• It is the proper moment of a person according to the situation or  opposite persons behavior.

Email Etiquette:

• As emailing is a communication between persons in their absence. 
• Your text message, can reflects the behavior of you.
• Email Etiquette is needed to make the conversation in proper sense.
• Below are the some of the rules for proper Etiquette.

Proper Usage of To,CC and BCC:

• To :

• Primary recipient addresses.
• Use To only if the information in the message is directing to that person.(or else use CC:).
• In general use To if you are greeting that person. 

• CC :

• CC: Stands for Carbon Copy.
• Same as a copy made in type writing using carbon paper.
• Functional usage of CC: and To is same.
• Difference is in formal communication.
• Use CC: if the message is not directed to that person but he needs to view that message. 

• BCC :

• BCC: Stands for Blind Carbon Copy.
• Same functionality as CC and To.
• Only difference is people included in BCC are invisible to To and CC and even to persons in BCC. 
• BCC is used for privacy purpose.
• Don't use BCC in the place of CC always, use only if it is prior.

• For Example:

• For example my brother said me to send my resume to his friend and his company HR without mentioning any reference. 
• So I mailed a resume to his friend and mentioning my brother email in CC: so he knows that I have sent email.
• In same way I mailed my resume to his manager , mentioning my brother email in BCC: so the HR doesn't knows that about my brother.
•  In below two figures you can see.

Subject :

• Subject is nothing but summary or title of your mail.
• Subject should be short, clear and relevant to mail.

Greeting,Salutation and Signature :

• Use proper greeting depending on the mail.
• Close mail with proper salutation (i.e., Regards, Thanks, Cordially, Good Day and Sincerely.
• Use Signature at bottom of your mail.

 Some other Points :

• Use brief sentence instead instead of direct sentence.
• Check whether you want to reply every person are the individual person.
• Don't use all upper cases or all lower cases to a word.
• Don't use email for long information or for emergency purpose.
• Don't use social abbreviations (i.e for you (4 u), thr (there)) .
• Avoid overusing punctuation.